Studies show Unstructured Data
is up to 80% of your organization's Intellectual
Assets. Unstructured Data - the paper files (invoices, shipping records, letters, faxes, and
reports often having additional important details handwritten on them) stored everywhere. Also electronic files (Excel, Word,
& email) found on everyone's individual workstation.
Document Management supporting efficiency & productivity.
Records Management supporting compliance and risk reduction.
The loss of vital information due to internal actions at Enron, Arthur Anderson and
the external events of 9/11 are drastically changing the Record and Information Management (RIM)
industry. More control on the management and control of corporate information is required due to laws such
as Graham-Leach-Bliley, HIPAA, Sarbanes-Oxley, & SEC Rule 17a.
Today, there is a whole new focus concerning the safe-keeping of strategic information, the vital records of an organization. Besides government
regulations, being able to recover from a disaster is becoming a major issue. Government studies show 93% of organizations that experience a disaster go out of business within 5 years!
Paper files are challenging to quickly and accurately research.
- ARMA indicates document retrieval takes 3
to 5 minutes to find each document.
- Studies show:
- 7.5% of all documents get lost.
- 3% of the remainder is
misfiled - so is the data you are using current?
- Professionals invest 5 to 15%
of their time reading information and spend up to 50%
looking for it.
DON'T FORGET ABOUT YOUR EMAIL MESSAGES!
For years email has has been replacing letters and memos, containing
an incredible amount of critical data. In 2002, 3.9 trillion emails were
sent - 200 times the amount of mail delivered by the USPS.
